Administrative Assistant

ENGINEERING SUPPORT

ADMINISTRATIVE ASSISTANT - ENGINEERING SUPPORT

Overview:

TWS Engineering Ltd. an Edmonton-based engineering firm specializing in engineering consulting and design work across most of Canada. We practice in the structural, mechanical, electrical, and civil engineering disciplines. In addition, we offer forensic engineering services and power quality engineering. We are deeply committed to sustainable design and minimizing our footprint on the planet while maintaining maximum value for our client. 
The team at TWS is comprised of loyal employees who are passionate about their work. We encourage a fun learning-focused environment and support employees in fostering strong peer and client relationships. Our office environment is built on respect, where everyone is considered an essential and valued member of the team. We are committed to helping our staff reach their full potential by providing the tools, training, and project experience needed to grow professionally and personally.

Candidate Profile:

The Administrative Assistant provides support to Engineering Department Managers in the Edmonton office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.

Key Responsibilities:

Duties include, but are not limited to: 
Provide day-to-day administrative support to Senior Leadership:
  • Coordinate with office activities with receptionist and marketing.
  • Provide support for IT-related administration, including:
    • Manage extensions and updating phone management software
    • Manage software licenses and user access
    • Coordinate IT equipment purchases and pickups (keyboards, mice, headsets, etc.)
    • Managing equipment returns, repairs, and warranty claims
    • Ordering and maintaining plotter ink and paper supplies
  • Coordinate vehicle maintenance for company vehicles on an as-needed basis, including:
    • Schedule semi-annual major inspections in alignment with seasonal tire changes
    • Schedulie oil changes and periodic maintenance for 5 fleet vehicles
    • Arrange and take vehicles to maintenance provider.
  • Coordinate office and facility repairs and maintenance, including liaising with vendors
    • Doors and access systems
    • Schedule supplemental office cleaning services, such as spot carpet cleaning, as required.
    • Mechanical systems (e.g., furnace issues, filters, thermostats, plumbing fixtures)
    • Electrical systems (e.g., outlets, lighting, ballasts, data ports)
    • Control inventory of consumable office items for the kitchen and washrooms.
    • Using a company vehicle, carry out errands to refill stores.
  • Assist with internal meetings, lunch-and-learn sessions, and small office events.
  • Assist with procedure creation and upkeep of office documents and templates’
  • Maintain the digital standard library and update with new standards as they come available.
  • Maintain the listing of engineering licenses and renewals.
  • Provide administrative support in preparing and formatting project documents such as specifications and reports.
  • Assist with formatting and review of reports, specifications, letters, and other engineering documents.

Compensation Range:

$60,000-$65,000

Professional Qualifications & Experience:

Education:
  • Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset
Experience:
  • 5 years of related experience in administration and office management
  • Familiarity with the professional services environment would be an asset
Skills:
  • Intermediate to advanced level skills with Microsoft Word, Excel, Outlook and Adobe Acrobat. A general aptitude for computer usage.
  • Customer service oriented with exceptional phone and email etiquette
  • Fast learner with a desire to grow professionally and personally
  • Team player with ability to work independently and with minimum direction
  • Demonstrated effective verbal and written communication skills. Typing ability exceeding 60 words per minute.
  • Focused attention on detail and accuracy
  • Ability to prioritize, multi-task, and stay focused
  • Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
  • Positive and respectful attitude

How to Apply:

All interested applicants should send their resume and cover letter to careers@twsengineering.com
We thank all candidates for their interest; however, only those candidates chosen for an interview will be contacted. All other resumes will be retained for future consideration. 
We offer a competitive salary, benefits package, RRSP Program, and flexible in office hours. This position is a full time in office position for your growth and learning potential. 
TWS Engineering offers real advancement potential within a team environment where outstanding performance is rewarded. You won't get lost in the numbers here, but rather enjoy positive guidance as you learn, grow and create an impact. 
Pay rates or salaries will be based on experience and current market standards. Only selected candidates will be contacted.
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